Max Condo Club Features

Reach your building’s residents with targeted, personalized emails. Follow up with recipients that didn’t open your emails, translate your copy with AI, and use the Email Designer to create clear, polished notices.

Keep residents without email in the loop. Produce printable notices organized by unit, so your staff can distribute them efficiently and consistently when necessary.

Turn notices into two-way communication with acknowledgements, RSVPs, and polls. Gather resident responses in one place. Many additional interactive response tools.

Start with ready-made notices for holidays, maintenance updates, and everyday building communication. Adapt the wording to your community and save your own versions for next time.

Create a unique website for your community. Give residents, buyers, and visitors one public place to find building news, contacts, and key information, all in your branding and without a separate web project. Fewer calls to the office, and a better first impression for your building.

Reach residents and staff by text when a message needs to land fast. Send alerts and emergency outreach through SMS via our integration partners.

Distribute personalized Budget and Governance Notices electronically, with optional mailed hard copies for residents who prefer print (Coming Soon).

Run your AGM with us. Set the date, eligible owners, and quorum threshold, then send secure links for advance votes and proxies. Reminders reach only owners who haven’t responded, a live dashboard tracks quorum, and results export with an auditable history.

Record a board meeting on a phone, tablet, or laptop and let AI transcribe it, identify speakers where possible, and pull out decisions, motions, votes, and action items. Minutes follow the format of your past minutes, with settings you can adjust as you go.

Bring residents, units, parking, lockers, vehicles, bikes, and pets into one central record. Give your team a shared source of information, with change history that helps keep records accountable.

Keep preferred vendors and their contact information together, so your team knows who to call and can find the details without searching through outdated lists.

A workflow for tracking vendor orders from request and approval through work completion, with all related billing information in one place. Payment processing (Coming Soon).

Pay vendor invoices straight from the corporation’s bank account. We connect directly to your bank through our integration partner. Once the board’s approval and signatures are granted, money flows straight to your vendors — so no invoice is paid twice and none is left unpaid.

Bring requests from residents and management into one shared queue. Track assignments and updates through to completion, with AI sentiment insights and resolution triage and suggestions.

Keep building documents organized with access controls for management, board members, staff, and residents. Use AI to summarize documents and find information within the material you are permitted to access.

Manage guest suites, moving elevators, and other shared facilities in one visual booking interface. Apply your building’s booking rules and collect eligible payments through the platform using your corporation’s connected Stripe account.

Sell fobs, remotes, filters, and other building essentials. Set up your items and prices, record sales, collect online and physical payments in one place using your corporation’s connected Stripe account.

Keep recurring maintenance and upcoming work on one shared calendar. See what is due, plan around building activity, and keep your team informed. Vendor-portal integration and an AI copilot for proactive check-ins keep work moving.

Connect the lockers your building already has. We work with major locker providers, including ParcelyBox, Luxer One, Snaile, and Parcel One, so deliveries logged in your lockers flow into the same records, notifications, and reports your team already uses.

Give board members visibility into building incidents as they happen. Reports recorded by staff reach the board with photos, classifications, and timestamps, and export as PDFs when a formal record is needed.

Keep minutes, bylaws, budgets, and governance records in one organized place the board can access any time, without asking management for copies.

Give the board a clear picture of building operations — service requests, amenities, parking, and finances — through reports they can review on their own schedule.

Let the board weigh in between meetings. Run polls and collect responses in one place when a decision can't wait for the next board meeting.

Log deliveries faster by photographing shipping labels and letting AI suggest the package details for staff to confirm. Notify residents and send pickup reminders to help keep the front desk clear.

Account for every contractor key with a running record of who took it, when it was returned, and who handled the handover. Signatures help make each exchange traceable.

Manage visitor permits, authorized licence plates, and day or overnight pass limits. Apply building-specific restrictions and, where payment collection is enabled, collect parking fees through the platform.

Keep important information from slipping between shifts. Give incoming concierge staff a clear handover of outstanding items, instructions, and updates.

Give concierge and security staff a place to record what happens throughout each shift. Timestamped entries build a historical record of daily building activity.

Record incidents from a phone or desktop, with photos, classifications, and timestamps. Share reports with management or board members and export them as PDFs when a formal record is needed.

Let residents book amenities, request visitor parking passes, and submit service requests through the resident portal and mobile apps. Everyday condo tasks become easier to handle without a call to management.

Give residents a conversational way to find building information they are allowed to see. AI can help answer everyday questions before they become another request for your team.

A space for neighbours to offer parking rentals, sell a piano, or give old toys a new home. An AI moderator reviews listings automatically, and management moderation tools help keep the marketplace appropriate.

Give residents a building-specific place to discuss topics, share ideas, and connect with neighbours. An AI moderator reviews posts automatically, and management moderation tools help keep conversations appropriate.

Keep residents informed with updates on their iPhone or Android device. Residents can manage their notification preferences and choose the updates that matter to them, where enabled for their building.